Privacy Policy

1. Our Commitment to Client Confidentiality

At Enter And Post LLC, we handle sensitive financial, corporate, tax, and payroll records for small and mid-sized enterprises across Oregon and nationwide. We uphold strict professional standards in compliance with IRS Publication 4557 (Safeguarding Taxpayer Data), the Gramm-Leach-Bliley Act (GLBA) financial privacy safeguards, and the Oregon Consumer Privacy Act (OCPA – SB 619). We never sell, rent, monetize, or barter your personal, financial, or corporate information to third-party data brokers or marketing lists.

2. Information We Collect

We collect information necessary to deliver professional accounting, tax, payroll, staffing, and engineering solutions:

3. How We Use Your Information

We process your personal and business records strictly for legitimate business execution, including:

• Performing Accounting & Bookkeeping: Reconciling ledgers, categorizing expenses, and issuing monthly financial statements in QuickBooks, Xero, or Sage.
• Filing Corporate & Business Taxes: Preparing and electronically filing federal returns (Form 1120-S, 1065, 1120, Schedule C) and state returns (Oregon Department of Revenue, TriMet Transit Tax, Multnomah County Business Income Tax).
• Payroll Execution: Calculating withholdings, processing direct deposits, and filing Form OQ, Form 132, and annual W-2/1099 statements.
• Providing Customer & AI Support: Answering operational queries, scheduling consultations, and delivering technical support.
• Payment Processing: Processing service retainers, monthly subscriptions, and invoice settlements via secure processors (e.g., PayPal).
• Legal & Regulatory Compliance: Satisfying mandatory recordkeeping under Oregon state law, federal statutes, and court subpoenas.

4. Third-Party Service Providers & Data Sharing

We share information only with trusted third-party service providers who assist in operating our business and delivering our services under strict confidentiality agreements:

• Accounting & Payroll Platforms: Intuit QuickBooks, Xero, Gusto, and ADP (solely for managing your client accounts).
• Payment Processors: PayPal Merchant Services for PCI-DSS compliant payment processing. We do not store raw credit card numbers on our servers.
• Cloud Infrastructure & Edge Providers: Cloudflare (Edge Workers and security CDN), Google Cloud (Gemini API for AI advisory), and Amazon Web Services (AWS) for encrypted data storage.
• Government Agencies: The Internal Revenue Service (IRS), Oregon Department of Revenue, and municipal revenue divisions, strictly as authorized by you to file required tax returns.

We do not permit any third-party provider to use your personal or financial data for their independent marketing purposes.

5. Data Security & Storage Standards

We maintain comprehensive technical, physical, and administrative safeguards designed to protect your information against unauthorized access, destruction, loss, or alteration:

• Encryption in Transit and at Rest: All traffic across enterandpost.com is secured with 256-bit TLS/SSL encryption. Cloud storage repositories employ AES-256 encryption.
• Access Controls: Access to client tax and ledger data is restricted strictly to authorized accounting professionals on a need-to-know basis.
• Two-Factor Authentication (2FA): All internal portals, accounting software accounts, and repository services require mandatory multi-factor authentication.
• Continuous Monitoring: Cloudflare edge security protocols provide Web Application Firewall (WAF), DDoS mitigation, and intrusion prevention.

6. Data Retention Period

In adherence to federal IRS guidelines, state accounting mandates, and professional ethics rules, we retain client tax returns, bookkeeping ledgers, and supporting documents for a minimum of seven (7) years following the close of the applicable tax year. After the statutory retention period expires, records are securely expunged or permanently shredded according to NIST SP 800-88 sanitization guidelines, unless ongoing audit or litigation requirements apply.

7. Your Privacy Rights (Oregon OCPA & California CCPA)

Depending on your location, you may have specific statutory rights regarding your personal information under state privacy legislation, including the Oregon Consumer Privacy Act (OCPA) and California Consumer Privacy Act (CCPA):

• Right to Know & Access: You may request disclosure of the specific categories and pieces of personal information we have collected about you.
• Right to Correct: You may request correction of inaccurate personal data maintained in our records.
• Right to Delete: You may request deletion of personal information, subject to mandatory statutory tax, audit, and legal retention obligations.
• Right to Non-Discrimination: We will never discriminate, increase fees, or deny services to any client who exercises their privacy rights.

To exercise any of these rights, email us at info@enterandpost.com or call (+1) 503-895-5745.

8. AI Assistant & Edge Interaction Transparency

Our website features an autonomous 24/7 AI Business Advisor powered by Cloudflare Workers and Google Gemini. When you converse with our AI Assistant, your messages are processed in real-time to generate informative operational guidance. Please do not submit full Social Security Numbers, bank routing numbers, or debit card pins directly into the chat interface. Chat sessions are anonymized and are never used to train generalized third-party public AI models.

9. Cookies and Analytics

We use essential cookies to maintain website sessions and anonymous analytical cookies (Google Site Kit / Analytics) to evaluate traffic trends and site speed. You can configure your browser to reject non-essential cookies at any time without impacting fundamental site functionality.

10. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our accounting operations, statutory regulations, or service capabilities. When changes occur, we will update the “Last Updated” date at the top of this document. Continued engagement with our services constitutes acknowledgment of the updated policy.